News at a Glance
The HWFC Board of Directors met on Tuesday, March 28.
Plans for a possible second store in Latham were discussed. The process and timeframe were considered. How much time would the Coop need, once a proposal is on the table from the developer who requested the Coop consider the second store? It was decided that the process would be for the Board and the Strategic Planning committee to negotiate with the developer once a proposal is received. Assuming a potential agreement is reached, the Board would need to go to the membership with a series of meetings on the project, and then a referendum on whether to proceed. About 90 days should be allowed for membership consultation and a vote.
The Cooperative Management Team will begin working on a management plan for this store and a job description for a project manager for the development of the second store.
A discussion of this committee clarified that since sources of supply are a responsibility of the Collective Management Team, the work of this committee is directed by and assists the CMT.
Soon the Coop will start posting Board meeting minutes and attachments on the website. It was agreed that detailed quarterly financial statements presented at Board meetings will not be included in these postings.
Sales are up 14% from last year. A new system for handling cash balances is giving us a better return on interest.
Extensive repairs to the loading dock garage door have been completed.
Health and Body Aids
Three staff members are enrolled in Rosemary Gladstar’s Correspondence Course on herbs. Gladstar is considered the “mother of modern herbalism” and is the founder of the Traditional Medicinals Tea Company.
A summary of the strategic planning retreat was circulated. This was to be distributed to the membership with the announcement of the April Membership Meeting. A progress report was to be presented at the meeting to be discussed and a voted on.
The Safe Food subcommittee of the Nutrition committee had inquired about including a request for interested members to sign up for email action alerts in the mailing for the April Membership Meeting. Instead, the Board requested that they come up with a flyer that members can take at the register, and develop a “listserv” on safe food issues.
Board and Governance
Three meetings to discuss the relationship of the Board of Directors and the Governance committee were scheduled for April and May. The matter should be resolved at the June Membership Meeting.
It was noted that the available instruments for staff evaluation by the Board are not very good. Much of their content reflects different structures and concerns than those relevant to work at the Coop. It was suggested that the Board look at the staff’s own self-evaluation instrument. Perhaps this would be a better one for the Board to use, or perhaps the Board should consider drafting its own evaluation instrument.
Problems with committees were discussed. Many committees do not function well. After the April membership meeting, the new Board will need to address committee process.
Minutes of all meetings are available at the Coop. Minutes of the most recent meeting are posted on the bulletin board.
Upcoming MeetingsAt the Annual Membership Meeting in April, a new Board was elected and the day and time of Board meetings may be amended to accommodate new members. The Board generally sets its schedule for the year within several weeks of its election. A Board meeting was scheduled for April 25 at the Coop.